Manually adding staff in SecurePass is generally only used for companies with a single, small site with twenty or fewer staff members. Staff details can be manually entered by your admin(s) for a single site location, and the staff information will need to be managed manually by your admin(s).
To add or create a staff member in SecurePass, navigate to People > Staff, then click the Create New button to input the new staff details and save them.
Adding your staff to SecurePass is important for several reasons.
- Firstly, it allows visitors and contractors to specify who they are onsite to see.
- Additionally, employee details can serve as a directory in emergencies.
We recommend adding staff to the site where they primarily work.
If a staff member visits another site, it is best for them to sign in to SecurePass as a visitor. This ensures that site-specific information, such as hazards, is communicated to them effectively.
Important to Include Staff Phone Numbers
Phone numbers play a crucial role in SecurePass’s SMS text notification system for employees, especially if you want to utilize our Emergency Event feature.
To ensure compatibility, it is important to adhere to the following guidelines for phone number formats:
- Each phone number provided should be valid and functional.
- Every phone number should consist of at least 9 digits.
- Each number must include the correct international country code prefix. For example, use "64" for New Zealand.
By following these guidelines, you can ensure that the phone numbers provided are in the correct format to enable SMS text notifications through SecurePass.