Adding your staff to SecurePass is necessary for several reasons. Firstly, visitors and contractors can specify who they are onsite to see. Additionally, employee details can be used as a directory in emergencies. We recommend adding staff to the site where they primarily work. If a staff member visits another site, it is best for them to sign in to SecurePass as a visitor. This ensures that site-specific information, such as hazards, can be communicated to them effectively.
There are three ways your staff details may have been added to SecurePass:
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Active directory for staff (AD)
This is strongly recommended for large organisations. An Active Directory (AD) is typically set up and managed by your IT Team. We will provide credentials to your IT team or a designated person to set up and manage the AD via SFTP.
This process can be automated by integrating your AD Server with SecurePass, allowing the export of staff details to run automatically as required. Most businesses prefer to update their AD each night, but the frequency is entirely up to your business.
Any manual changes to your AD will be removed the next time your AD job runs unless these changes are made to the AD file.
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One-off upload of staff details & managed manually thereafter
For a one-time upload, staff details should be provided in the same format as described above for the Active Directory, excluding the active/inactive field. You can find a template for this on the Staff details page in SecurePass. Complete the template and send it to support@healthsafe.co.nz for review and final upload. After the initial upload, your admin(s) will be responsible for managing the staff information manually.
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Manual entry of staff
This is generally only used for a company with a single, small site with twenty or fewer staff members. Staff details can be manually entered by your own admin(s) into a single site location. Your admin(s) will be responsible for managing the staff information manually.