05. Healthsafe Physical Asset Management Policy

PHYSICAL ASSET MANAGEMENT POLICY

Document Identification	HSNZ/POL/05
Document Name	Physical Asset Management Policy
Master Copy	CISO
Version Number	1.3
Date Of Release	15 Aug 2023
Prepared By	Eparama Tuibenau	CISO
Approved by	Kevin McAfee	Managing Director

 

 

VERSION HISTORY

Sl No	Version No.		Prepared by	Approved by	Description of Version	Date	Reason for Version Change
	From	To
1	1.0	-	CISO	MD	First Release	14 Apr 2020	No changes made
1	1.0	1.1	CISO	MD	Updated	21 Jun 2021	Modifications due to changes in HealthSafe
1	1.1	1.2	CISO	MD	Reviewed	27 Jul 2022	Annual review
1	1.2	1.3	CISO	MD	Reviewed	15 Aug 2023	Annual review

DOCUMENT STATUS

Date	Document Status
14 Apr 2020	Modified
21 Jun 2021	Reviewed
27 Jul 2022	Reviewed
15 Aug 2023	Current

Table of Contents

1 Purpose

2 Scope

3 Input

4 Output

5 Interacting Process

6 Abbreviations, Acronyms and Definitions

7 Procedure

8 Monitoring the Process

9 Records

1 PURPOSE

Establish and maintain an asset register process in accordance with the organisation’s requirements. 

2 SCOPE

This procedure shall apply to the asset register manager to provide administrative services for all employees.

3 INPUT

Physical asset

4 OUTPUT

Tagged and logged asset

5 INTERACTING PROCESS

Purchaser, Functional Head, IT Department, Employee, Asset Register Manager

6 ABBREVIATIONS, ACRONYMS AND DEFINITIONS

Abbreviation	Description
FH	Functional Head
CEO	Chief Executive Officer
IT	Information Technology Department
TL/PM	Team Lead / Project Manager
CISO	Chief Information Security Officer
ARM	Asset Register Manager
MDM	Mobile Device Management

7 PROCEDURE

Employee or FH receives the asset and provides the asset information to the ARM.

ARM tags the asset and enters the information in the Internal Asset Register for internal devices or HealthSafe MDM for external client devices.

8 MONITORING THE PROCESS

• Operational monitoring with assets (ARM)

9 RECORDS

• Internal Asset Register
• HealthSafe MDM