01. HealthSafe Recruitment Policy

RECRUITMENT POLICY

VERSION HISTORY

DOCUMENT STATUS

Table of Contents

1 Purpose

2 Scope

3 Input

4 Output

5 Interacting Process

6 Abbreviations, Acronyms and Definitions

7 Procedure

8 Monitoring the Process

9 Records

PURPOSE

To establish and maintain procedures for recruitment which are handled by an HR representative.

To formulate a procedure to ensure that the recruitment process is carried out to suit the need of the Organisation.  

SCOPE

This procedure shall apply to the HR representative at HealthSafe NZ.

• Approval from LT to recruit for new position
• Training Schedule
• Completed Requisition forms

• New Hire
• Provisioning the required resources at the time of joining

1. INTERACTING PROCESS

Accounts, Recruiters, and Web-based vendors, Functional Head, Employee Referrals and IT Representative.

1. Receive a request from Functional Head
2. Receive approval from CEO for recruitment (by e-mail)
3. Have the Functional Head review Job Description to see if it’s current – update if necessary
4. Post Position

5. External – Job portals, send job requirement to recruitment consultants via email

6. Review Resumes by Functioning Head
7. Shortlist resumes by respective Functional Head
8. Functional Head reviews resumes and shortlists candidates for interview
9. Functional Head phone interviews short-listed candidates (interview notes to be attached to the resume)
10. If the candidate meets the requirements Functional Head will schedule face to face interview or remote. 
11. Interviews are conducted by the Functional Head and/or designated members
12. A discussion on salary will take place between Functional Head and CEO
13. Functional Head will offer the position to the selected candidate and negotiate salary
14. Functional Head will communicate to IT team soft copy of the Computer Resource/Repository Request Form about the new recruit.  This Computer Resource/Repository Request Form will be handed over to IT team at the time of new recruit joining or prior
15. IT Team will fill the necessary resource request forms – Computer Resource Request Form to configure the resource access
16. If there is any software procurement requirement, FH will raise a Software Requisition Form to the CISO. On receipt of the new hardware or software, the list of infrastructure and software licenses/subscription documents will be updated and notified to the Functional Head
17. Necessary information to the new recruit will be communicated through Training Schedule

• All the data is entered in a resource tracking/asset management spreadsheet. The spreadsheet is monitored once a month. 
• Necessary request forms are approved by the CISO and CEO where applicable.

• Open position approval from CEO by E-mail
• Job Description
• Computer Resource/Repository Request Form
• Software Requisition Form
• Training Schedule